Your appointments. Smarter. Simpler. Under control.
Manage multiple calendars, prevent scheduling conflicts and keep every appointment on track — with real-time updates, AI-powered booking through web chat and WhatsApp, and the option to run on your own private server.
of booked appointments are missed, in the no-reminder comparison group of a 21-study meta-analysis.
lower no-show rate when patients receive text reminders (risk ratio 0.75; 15% vs 21%).
fewer calls to the practice about refills and results once patients get clear written instructions.
AI booking assistant available — patients book or reschedule without calling your desk.
Six ways manual scheduling quietly breaks
Tap any card to see how YourAppt.app removes the problem at the source.
Double-bookings
Two customers, one slot — found only when they both arrive.
Endless rescheduling
Each change triggers calls, messages and crossed-out entries.
Missed appointments
Forgotten bookings drain revenue and leave unfillable gaps.
Complicated availability
Every provider has different hours — impossible to track by hand.
Unavailable dates
Holidays and leave get missed; customers book into days off.
Repetitive questions
The same enquiries answered by hand, all day, every day.
One place to manage every calendar
This is a working prototype. Book a slot, attempt a double-booking, reschedule an appointment to a different time or date, and cancel a booking — then watch the calendar, counters and notifications react.
Live schedule
Blackout a provider
Built to remove the busywork
Each card plays its feature in motion as you scroll past — hover to see it up close.
Automated reminders
Reminders go out automatically before each appointment. Customers remember, and staff never phone the whole list.
Real-time rescheduling
Move an appointment and calendars, availability and notifications update together — instantly.
Blackout dates
Block holidays, leave and breaks for any provider. Those periods become unbookable everywhere, automatically.
Conflict prevention
Overlapping appointments are stopped before they happen, and every booking respects provider availability.
Instant notifications
Bookings, cancellations and changes trigger instant email and WhatsApp notifications — nobody misses an update.
AI-powered booking
An AI assistant answers availability questions and books appointments through web chat and WhatsApp, 24/7.
Booking that works wherever your customers are
No downloads, no forms, no hold music. Customers book through your website or WhatsApp — and it lands in the same live calendar your team runs. Both conversations play automatically.
An AI assistant on your website
Drop the widget into your existing site. Customers ask in plain language and get real answers and real bookings.
- 1Customer asks a question or names a preferred time.
- 2The assistant checks live availability for the right provider.
- 3The booking is created and confirmed instantly.
Booking inside the app they use all day
Customers message your WhatsApp number like a friend — by typing or by sending a voice note. The assistant replies, offers slots and confirms — automatically.
- 1Customer messages your business WhatsApp number — your existing one, or a newly applied-for number.
- 2The assistant understands the request, including voice notes in supported languages.
- 3The booking syncs to the calendar and a confirmation is sent in chat.
Your business. Your WhatsApp. Your choice.
Bring appointment booking to WhatsApp using the business setup you already have, or apply for a new number. Either way, every booking lands in the same live calendar your team runs.
Connected number
Linked- Business profile verified with WhatsApp
- Account linked to YourAppt.app during onboarding
- Availability and blackout rules read from your calendar
Setting up your new number
- 1Apply for a dedicated numberA new WhatsApp number is requested for your booking line
- 2Verify the business profileBusiness name and details are verified with the provider
- 3Connect it to YourAppt.appThe number is linked and your calendar rules are applied
- 4Share it with customersAdd it to your website, signage and reminders
Just send a voice note.
We'll handle the booking.
Not everyone wants to type. Customers can speak naturally to your AI booking assistant in their own language — enquire about availability and arrange appointments without typing a word. Switch the language below to see it respond.
- 1Customer sends a voice note asking for an appointment.
- 2The assistant understands the request and checks live availability.
- 3It replies in the same language and confirms the booking.
- 4The appointment is recorded in the right calendar and confirmed in chat.
Your appointments. Your infrastructure. Your privacy.
Keep greater control over your appointment management environment with on-premises deployment on your own private server — an option for organisations with strict privacy, confidentiality or data-residency requirements.
| Cloud-hosted | On-premises | |
|---|---|---|
| Where it runs | On YourAppt.app's managed cloud | On your own private server |
| Infrastructure managed by | YourAppt.app | Your organisation |
| Best for | Teams that want to start quickly | Strict privacy, confidentiality or data-residency needs |
| Typical fit | Clinics, spas, training centres | Hospitals, insurers and enterprises handling sensitive data |
If you run on appointments, we built it for you
Hover a card to see a typical day in that business.
Specialist Clinics
Every doctor's schedule, accurate and conflict-free.
- Manage multiple doctors' schedules
- Doctor-specific availability & blackout dates
- Let patients book and reschedule
- Reduce conflicts and admin workload
Spas & Wellness
Therapists and treatments, coordinated calmly.
- Appointments across multiple therapists
- Coordinate treatment times & availability
- Simplify customer booking & rescheduling
- Send reminders and updates automatically
Training Centres
Trainers, programmes and sessions, in sync.
- Manage trainers' calendars
- Coordinate trainers, programmes & sessions
- Handle unavailable dates & changes
- Simplify coordination for admins
Built for real-world industries
Three scenarios showing how teams reduce administrative load — across healthcare, insurance and fitness.
One intelligent assistant. Less administrative work.
Fewer manual booking interactions, better appointment coordination, more convenient customer access — and more time for your team to focus on what they do best.
The assistant handles routine enquiries and bookings so your staff don't have to.
Every booking respects each provider's real availability — no conflicts, no guesswork.
Web chat, WhatsApp or voice notes, in supported languages, around the clock.
Your team spends less time coordinating schedules and more time with customers.
More than an appointment booking system — an intelligent assistant that manages bookings for your entire business.
Live in three steps
Add your team
Set up each provider, their services and their working hours in one place.
Connect channels
Switch on the website chat widget and WhatsApp — your existing number or a new one — so customers can reach you anywhere, by typing or voice note.
Choose how you run it
Start on our managed cloud, or deploy on your own private server. Then bookings, reminders and notifications run automatically.
A simpler way to manage appointments
See YourAppt.app with your own team's setup. One dashboard, every calendar, AI booking on web chat and WhatsApp with multilingual voice notes — and the option to run it on your own private server.
Tell us about your clinic
Leave your details and we'll show you how YourAppt.app fits your team — or ask us anything about booking, calendars and AI.